How It Works

Owned by Wajdi Abdmoulah
Last updated: Dec 22, 2023
2 min read

 

VIP.LEAN Floating Licenses requires three parameters to function:

  1. A Virtual Users Group (= Floating Users) – See below

  2. An Active Users Group – See below

  3. The number of floating licenses to be utilized by the app, allowing administrators to reserve the remaining named licenses for continuous mapping to specific users (Administrators, technical users, users with Rest API access)

VIP.LEAN Floating Licenses dynamically adjusts user membership in the group that grants application access, based on Login events and the Jira activity of the floating users. Inactive users are removed from the group and re-added when they try to log in again.

VIP.LEAN Floating Licenses leverages standard Jira behavior:

Jira recognizes users as licensed and grants access when they belong to configured groups assigned to the installed application on the Application access page. Members of these groups contribute to the licensed users count, subject to the applied license tier.

Usually, if the user tier limit is reached, a license upgrade is necessary. This is true even if users are not concurrently or consistently working in Jira. VIP.LEAN Floating Licenses can accommodate more users by dynamically adjusting group membership through a smart mapping during the login process of the virtual / floating users, considering the Jira activity of all previously logged in floating users which includes:

  • Last login time

  • All user Jira activities, forming part of the activity dashboard

Two groups must be defined for VIP.LEAN Floating Licenses to operate:

  1. A "Virtual Users Group" containing users you want to grant system access. This group can exceed your license tier by ideally factor 5 and serves as the virtual / floating user pool for the app. This group does not have access to the Jira Software Application and is only read by the app as a starting point.

  2. An "Active Users Group" managed by VIP.LEAN Floating Licenses, with access to the Jira Software application and adhering to your license tier size. The app modifies this group by copying users from the "Virtual Users Group" to the "Active Users Group." during the login process. The seats in this group are limited by a parameter in the app (Max Number of floating licenses). Once this limit is reached, a previous floating user is removed from the group when an inactivity threshold is met. Users with the longest inactivity time are released first.

Administrators should configure these two groups in the VIP.LEAN Floating Licenses "Settings."